Returning co-op supplies to parents

Carol,
logosI wanted to ask you how your homeschool co-op handles classes where there are nonconsumable items purchased.  We had a class where kits were purchased for a LEGO class.  Students shared kits so we charged a lesser fee.  Now people think they should get half of the kits (kinda silly because there is only one motor) or that future classes in future years should have to pay and they receive a credit each time.  We have never done that with any classes in the past.  It has always just become property of the co-op.  It sounds like it would be a bookkeeping nightmare otherwise.
Thanks for your input.
Becky P in KY

Becky,

You’re right, the logo kits sound like a bookkeeping nightmare.  I like to keep things simple, but as fair as possible.

We had a similar situation in my homeschool co-op with Spanish books.  The teacher bought a curriculum to use and was planning on spreading out the cost of the teacher manuals and CDs over two years of students. It took some guess work to figure out how many students she would have this year as well as future years.  In the end we decided  that this year’s students would end up paying for a portion of the teachers books and CDs.  The rest of the cost was absorbed by the co-op as a whole. The co-op then owned the teacher books and CDs. Future Spanish classes were charged a small supply fee so that the co-op could recoup the cost of the teachers books and CDs.

In summary I think the co-op should own non consumables, not the individual parents. Sounds like that’s how you have done it in the past. Parents pay a supply fee, but are not entitled to the equipment afterward nor a credit from future students.
Carol Topp, CPA


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